Employers in Ontario must keep detailed payroll records for at least six years, as required by the CRA and the Employment Standards Act (ESA). These records should include:

  • •Employee personal details (name, address, SIN).
  • •Dates of employment, hours worked, and wages paid.
  • •Deductions for CPP, EI, and income tax.
  • •Records of vacation pay, overtime, and statutory holiday pay.

Accurate records are crucial for audits, employee disputes, or legal compliance. Using payroll software can simplify record-keeping by storing and organizing employee data and payment history in one secure system.